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  1. Authorized Applications List (May 2026)

    This policy establishes guidelines for the use of authorized applications at Southwestern to ensure that institutional data is handled in accordance with established data classification levels. The policy applies to all employees, student employees, …

  2. Authorized Software Policy (May 2026)

    This policy outlines the requirements for installing and using software on Southwestern‑owned devices, allowing only authorized apps and extensions to ensure security, protect institutional data, and maintain device reliability. It standardizes the …

  3. Backup and Restoration Policy (May 2026)

    This policy defines the requirements for backing up and restoring Southwestern’s servers, applications, network configurations, and related services to protect institutional data and support the school’s academic and operational mission. It applies to all …

  4. Change Management Policy (May 2026)

    This policy outlines how the Information Technology department reviews, documents, approves, and implements changes to Southwestern’s systems and technology services to ensure stable, secure, and reliable operations while minimizing disruptions. It …

  5. Colleague ERP General Practices Policy (May 2026)

    This policy outlines the general practices required for the effective and secure operation of Southwestern’s Colleague ERP system. It emphasizes proper communication, cross‑training, accurate record creation, security awareness, and careful implementation …

  6. Cybersecurity Awareness Training Policy (May 2026)

    This policy requires regular cybersecurity awareness training for all individuals with access to Southwestern’s network infrastructure, systems, and platforms. Its purpose is to build a strong security culture by ensuring users understand cybersecurity …

  7. Data Classification and Handling Policy (May 2026)

    This policy defines how Southwestern classifies and handles data to protect its confidentiality, integrity, security, and availability. It establishes a framework for identifying data sensitivity levels and outlines proper handling practices. The policy …

  8. Equipment Disposal Policy (May 2026)

    This policy sets standards for disposing of outdated, damaged, or unnecessary Southwestern-owned technology equipment and media in compliance with environmental and data protection requirements. Its purpose is to protect institutional and sensitive …

  9. Identity and Access Management Policy (May 2026)

    This policy outlines how Southwestern manages user identities and system access to ensure that only authenticated and authorized individuals or systems can access institutional applications, data, and systems. It follows the principle of least privilege …

  10. Information Security Policy (May 2026)

    This policy establishes Southwestern’s comprehensive information security program, outlining the administrative, technical, and physical safeguards used to protect personal information belonging to students, faculty, staff, alumni, and donors. It ensures …