Institutional Policies
How to Use This Page
- The Institutional Policies page is intended to house the school's policies in a centralized location.
- We highly recommend using the ctrl+F feature to search for keywords of the policy/form for which you are looking.
- New policies/forms will include their date of posting and will be labeled "NEW" for 30 days after their posting date.
- Updated policies/forms will indicate the month and year they are updated in a parenthetical after the policy’s/form’s name and will be labeled "REVISED" for 30 days after their posting date.
- Access to certain policies and forms, especially those related to internal systems, operational procedures, or administrative tools, may be limited to current faculty, staff, or students, based on their role, and require Southwestern email credentials (@swlaw.edu sign-in).
- Please direct questions or concerns about this page or the policies contained herein to GeneralCounsel@swlaw.edu.
Business & Finance Policies
- Check-Signing and Financial Controls Policy (Sep 2024)
- Contract Approval and Signing Authority Policy (Nov 2024)
- Credit Card Policy for Employees (Dec 2023)
- Expense Reimbursement Guidelines (Jul 2024)
- Missing/Inadequate Documentation Report Form for Employees (Jan 2023)
- Using the Dean’s Electronic Signature and Dean’s Office Letterhead, Policy on (Jun 2025)
Campus-Wide Policies
- Accommodations and Accessibility
- Disability Accommodations Policy (Including Standards for the Study of Law) (Aug 2024)
- Religious & Cultural Observances Policy (Sep 2024)
- Student Health-Related Leave of Absence and Return Policy (Apr 2025)
- Website & Digital Accessibility Policy (May 2024)
- Anti-Discrimination Policies
- Discrimination, Harassment, and Retaliation, Policy to Prevent (Jun 2025) REVISED
- Interim Sexual Misconduct Policy (Feb 2025)
- Campus Safety & Security Policies
- Additional Campus Safety & Security Policies
- Alcohol and Other Drugs, Policy on (Dec 2024)
- Anti-Hazing Policy (Jun 2025) NEW
- Campus Access Policy (Jun 2025)
- Key Control Policy (May 2023)
- Minors, Policy on (Jul 2025) REVISED
- Missing Student Policy & Procedures (Jan 2025)
- Responding to Immigration Enforcement Actions, Policy and Procedures on (Apr 2025)
- Workplace Violence Prevention Plan (Jun 2024)
- General Policies
- Information Technology and Data Policies
- Acceptable Use Policy (Mar 2025)
- Approved Software List (Mar 2025)
- Audiovisual Request Policy (Mar 2025)
- Authorized Applications List (Mar 2025)
- Authorized Software Policy (Mar 2025)
- Backup and Restoration Policy (Mar 2025)
- Change Management Policy (Mar 2025)
- Class Recording Policy (June 2023)
- Colleague ERP General Practices Policy (Mar 2025)
- Cybersecurity Awareness Training Policy (Mar 2025)
- Data Classification and Handling Policy (Mar 2025)
- Data Governance Framework (Jul 2024)
- Enrollment Reporting Policy (May 2025)
- Equipment Disposal Policy (Mar 2025)
- Identity and Access Management Policy (Mar 2025)
- Information Security Policy (Mar 2025)
- Information Technology Department’s Records Retention Schedule (Mar 2025)
- Mobile Computing Device and Portable Storage Device Policy (Mar 2025)
- Patch Management Policy (Mar 2025)
- Peer-to-Peer File Sharing Policy (May 2023)
- Privacy and Information Security Laws and Regulations Policy (Mar 2024)
- Software Development Life Cycle Policy (Mar 2025)
- Technology Purchasing Policy (Mar 2025)
- Technology Support Policy (Mar 2025)
- Third-Party Vendor Management Policy (Mar 2025)
- Travel Notification Policy (Mar 2025)
- Website & Digital Accessibility Policy (May 2024)
Employee Policies (apply to staff and faculty)
- Background Check Policy (Oct 2024)
- Conflicts of Interest and Commitment Policy (May 2024)
- Disability Accommodation Policy for Employees and Job Applicants (May 2023)
- Employees Working Primarily Outside of California, Policy on (Mar 2025)
- Faculty & Staff Emeritus Policy (Dec 2021)
- Religious Accommodation Policy for Employees and Job Applicants (May 2025)
- Tuition Assistance for Employees and Trustees & Tuition Exchange Policy (May 2024)
Facilities
- Facilities Use by Outside Groups or Individuals (Feb 2025)
- Fire Protection Systems Impairment Policy (Apr 2025)
- Hot Work Policy (Apr 2025)
General Policies
- Events & Activities
- Other Policies
- Board-Approved Policies, Policy on (Sep 2022)
- Community-Wide Messages from Southwestern Law School’s President & Dean, Protocol for (Feb 2024)
- Conflicting or Outdated Policies, Policy on (June 2025) REVISED
- Intimate and Familial Relationships Policy (Jul 2025) REVISED
- Posting Southwestern Policies (Jun 2025) REVISED
- Self-Monitoring and Compliance with BPPE Regulations (Sep 2024)
- Whistleblower Policy (Oct 2023)
Health Policies
- Immunization Policy (Nov 2023)
- Influenza Pandemic Response Plan (Feb 2025)
- Mpox Protocols (Dec 2024)
- Naloxone/Narcan Administration Policy (Feb 2025)
- Smoke-Free Campus Policy (Apr 2025)
Policies for Faculty (Full-Time and Adjunct)
- Faculty Liaison to the Southwestern Law School Board of Trustees (Jun 2024)
- Textbook and Instructional Material Adoption Policy (July 2022)
- See Faculty Manual, Adjunct Faculty Manual, and Other Related Materials on the Portal
Staff Policies and Forms
- Forms
- Employee Tuition Remission Program Form (Oct 2024)
- Staff & Department Shout Out Nomination Form
- Telecommuting Agreement (Dec 2024)
- Policies
- Adjusted Work Schedules, Guidelines for (Jun 2025)
- Employee Tuition Remission Policy (Sep 2024)
- Floating Holidays Policy (Jun 2025) REVISED
- Generative Artificial Intelligence Administrative Use Guidelines (Dec 2024)
- Intermittent Remote Work, Guidelines for (Jun 2025)
- Law School Staff & Department Shout Out Program (May 2024)
- Record Retention and Disposal Policy (Oct 2023)
- Telecommuting and Remote Work Policy (Dec 2024)
- Telecommuting Programs and Early Friday Release Policy (Jun 2025)
Student Policies
- Academic Policies
- Academic Disqualification, Academic Probation & Academic Improvement Programs Policies (May 2025)
- Academic Policies and Procedures (Jul 2025) REVISED
- Administrative Withdrawal Policy (Dec 2024)
- Attendance Policy (Jun 2025)
- Attorneys and Employees Auditing Courses, Policy on (Mar 2025)
- Concentrations Policy (May 2024)
- Course Sequence Policy (Jun 2025)
- Criteria for Final Course Grade Policy (Jun 2025) REVISED
- Determination of Credit Hours for Coursework (Jul 2025) REVISED
- Distance Education Policy for Programs Other Than the Online J.D. Program (Sep 2024)
- Fall 2025 Syllabi - Institutional Policies (Jun 2025) NEW
- Full-time J.D. Student Employment Policy (May 2024)
- Grading and Scholastic Honors Policy (Sep 2024)
- Graduation Requirements Policy (May 2024)
- Incomplete Grade Policy (May 2024)
- Independent Study Policy (Oct 2023)
- Interdisciplinary Programs Policy (Oct 2024)
- Master of Laws Program Policies (May 2025)
- Maximum and Minimum J.D. Units Policy (Apr 2025)
- Online Student Identity Verification Policy (May 2024)
- Public Service Policy (Aug 2023)
- Registration Policies and Procedures (Dec 2024)
- Repeated Courses Policy (Jun 2025)
- SCALE® Program Policies (May 2025)
- Southwestern Summer Courses and January Intersession (Aug 2023)
- Student Health-Related Leave of Absence and Return Policy (Apr 2025)
- Summer 2025 Syllabi - Institutional Policies (Mar 2025)
- Summer-Abroad Law Programs Policy (Jun 2024)
- Switching J.D. Programs (Jul 2025) REVISED
- Time Limits for Grading and Feedback in Distance Education Courses (Jul 2025) REVISED
- Withdrawing from Southwestern (May 2025)
- Career Services Policies
- Career Services Policies are posted on the Career Services page and within the Symplicity system.
- Reciprocity Policy (Jun 2024)
- Examinations
- Examination Administration Contingency Plan (Nov 2024)
- Examination Administration Policy (Nov 2024)
- Examination Review Policy (May 2024)
- Externship Program Policies
- Finance and Financial Aid Policies
- Accounts Receivable Policy (May 2025)
- Additional Financial Aid Information
- Employees Working Primarily Outside of California, Policy on (Mar 2025)
- Enrollment Terms & Conditions Policy (Aug 2023)
- Federal Financial Aid Eligibility Policy (May 2025)
- Financial Aid Policy (Jul 2025) REVISED
- Financial Aid Satisfactory Academic Progress Policy (Oct 2023)
- Request for Reinstatement of Financial Aid Eligibility (May 2023)
- Return of Title IV Funds Policy (Jul 2025) REVISED
- Student's Right to Cancel and Tuition Refund Policy (Mar 2025)
- Student Tuition Recovery Fund (STRF) Policy (Aug 2023)
- Work-Study Programs Policy (Nov 2023)
- General Student Policies
- Bar Admission Information (Apr 2025)
- Course Cancellation Policy (Jan 2025)
- International Students Policy (May 2024)
- Student Concerns Policy (Apr 2025)
- Student Lived Name and Pronouns Policy (Mar 2025)
- Student Records Policy — FERPA (Jan 2025)
- Student Worker Confidentiality, Data Access, and Security Agreement (Apr 2024)
- Transfer and Visiting Students Policy (Mar 2025)
- Honor and Conduct Codes
- Code of Student Professionalism and Conduct (Jul 2025)
- Honor Code Committee Policies and Procedures (Jun 2025)
- Student Academic Work-Product Originality, Policy Statement on (Jun 2024)
- Student Honor Code (May 2025)
- Leigh H. Taylor Law Library
- Prospective and Entering Students
- Admission Policy (Jun 2024)
- Scholarships, Grants, and Fellowships (Feb 2025)
- Standards for Using Generative AI to Prepare Admissions Materials (Sep 2024)
- Student Affairs Policies
- Credit Card Policy for Students (Dec 2023)
- Flyer Posting and Today@Southwestern Submission Policy for Student Organizations (Jun 2025) REVISED
- Food Pantry Rules and Usage Policies (May 2025)
- Food Sale Policy for Student Organizations ( Oct 2022)
- Honors Programs Policies ( Dec 2024)
- Missing/Inadequate Documentation Report Form for Students (Jan 2023)
- Professional Clothes Closet Access, Use, and Donation Policies (Apr 2025)
- Social Media Policy for Student Organizations (Feb 2025)
- Student Bar Association and Recognized Student Organizations Policy (Jul 2025)
- Student Professional Development Fund Guidelines 2025-2026