Institutional Policies
How to Use This Page
- The Institutional Policies page is intended to house the school's policies in a centralized location.
- We highly recommend using the ctrl+F feature to search for keywords of the policy/form for which you are looking.
- New policies/forms will include their date of posting and will be labeled "NEW" for 30 days after their posting date.
- Updated policies/forms will indicate the month and year they are updated in a parenthetical after the policy’s/form’s name and will be labeled "REVISED" for 30 days after their posting date.
- Please direct questions or concerns about this page or the policies contained herein to GeneralCounsel@swlaw.edu.
Business & Finance Policies
- Check-Signing and Financial Controls Policy (Sep 2024)
- Contract Approval and Signing Authority Policy (Apr 2024)
- Credit Card Policy for Employees (Dec 2023)
- Expense Reimbursement Guidelines (Jul 2024)
- Missing/Inadequate Documentation Report Form for Employees (Jan 2023)
Campus-Wide Policies
- Accommodations and Accessibility
- Disability Accommodations Policy (Including Standards for the Study of Law) (Aug 2024)
- Religious & Cultural Observances Policy (Sep 2024) REVISED
- Website & Digital Accessibility Policy (May 2024)
- Anti-Discrimination Policies
- Discrimination, Harassment, and Retaliation, Policy to Prevent (May 2023)
- Sexual Misconduct Policy (Aug 2024)
- Campus Safety & Security Policies
- Additional Campus Safety & Security Policies
- Alcohol and Other Drugs, Policy on (Aug 2023)
- Alcohol Permit Form (Aug 2023)
- Key Control Policy (May 2023)
- Minors, Policy on (Dec 2023)
- Missing Student Policy & Procedures (Aug 2023)
- Workplace Violence Prevention Plan (Jun 2024)
- Information Technology and Data Policies
- Approved Software List (Mar 2024)
- Audiovisual Request Policy (Mar 2024)
- Authorized Applications List (Mar 2024)
- Authorized Software Policy (Mar 2024)
- Backup and Restoration Policy (Mar 2024)
- Change Management Policy (Mar 2024)
- Class Recording Policy (June 2023)
- Colleague ERP General Practices Policy (Mar 2024)
- Computer and Network Use Policy (Sep 2024) REVISED
- Cybersecurity Awareness Training Policy (Mar 2024)
- Data Classification and Handling Policy (Mar 2024)
- Data Governance Framework (Jul 2024)
- Enrollment Reporting Policy (Sep 2024) NEW
- Equipment Disposal Policy (Mar 2024)
- Identity and Access Management Policy (Mar 2024)
- Information Security Policy (Mar 2024)
- Information Technology Department’s Records Retention Schedule (Mar 2024)
- Mobile Computing Device and Portable Storage Device Policy (Mar 2024)
- Patch Management Policy (Mar 2024)
- Peer-to-Peer File Sharing Policy (May 2023)
- Privacy and Information Security Laws and Regulations Policy (Mar 2024)
- Software Development Life Cycle Policy (Mar 2024)
- Technology Purchasing Policy (Mar 2024)
- Technology Support Policy (Mar 2024)
- Third-Party Vendor Management Policy (Mar 2024)
- Travel Notification Policy (Mar 2024)
- Website & Digital Accessibility Policy (May 2024)
Employee Policies (apply to staff and faculty)
- Background Check Policy (Oct 2024) REVISED
- Conflicts of Interest and Commitment Policy (May 2024)
- Faculty & Staff Emeritus Policy (Dec 2021)
- Religious Accommodation Policy for Employees and Job Applicants (June 2022)
- Tuition Assistance for Employees and Trustees & Tuition Exchange Policy (May 2024)
Facilities
General Policies
- Events & Activities
- Other Policies
- Board-Approved Policies, Policy on (Sep 2022)
- Community-Wide Messages from Southwestern Law School’s President & Dean, Protocol for (Feb 2024)
- Conflicting or Outdated Policies, Policy on (Dec 2021)
- Intimate and Familial Relationships Policy (Sep 2024)
- Posting Southwestern Policies (May 2024)
- Self-Monitoring and Compliance with BPPE Regulations (Sep 2024)
- Whistleblower Policy (Oct 2023)
Health & COVID-19
- Immunization Policy (Nov 2023)
- Indoor Masking Policy (Jun 2024)
- Mpox Protocols (Jun 2024)
- Naloxone/Narcan Administration Policy (Feb 2023)
- Smoke-Free Campus Policy (Oct 2023)
Policies for Faculty (Full-Time and Adjunct)
- Faculty Liaison to the Southwestern Law School Board of Trustees (Jun 2024)
- Textbook and Instructional Material Adoption Policy (July 2022)
- See Faculty Manual, Adjunct Faculty Manual, and Other Related Materials on the Portal
Staff Policies and Forms
- Forms
- Employee Tuition Remission Program Form (Oct 2024) REVISED
- Staff & Department Shout Out Nomination Form
- Telecommuting Agreement (Dec 2022)
- Policies
- Adjusting Work Schedules, Guidelines for (Jul 2021)
- Employee Tuition Remission Policy (Sep 2024)
- Floating Holidays Policy (Sep 2024)
- Generative Artificial Intelligence Administrative Use Guidelines (May 2024)
- Intermittent Remote Work, Guidelines for (Jul 2021)
- Law School Staff & Department Shout Out Program (May 2024)
- Record Retention and Disposal Policy (Oct 2023)
- Telecommuting and Remote Work Policy (May 2024)
- Telecommuting Programs and Early Friday Release Policy (Mar 2024)
Student Policies
- Academic Policies
- Academic Disqualification, Academic Probation & Academic Improvement Programs Policies (May 2024)
- Academic Policies and Procedures (May 2024)
- Administrative Withdrawal Policy (May 2024)
- Attendance Policy (May 2024)
- Concentrations Policy (May 2024)
- Criteria for Final Course Grade Policy (May 2024)
- Determination of Credit Hours for Coursework (Feb 2024)
- Distance Education Policy for Programs Other Than the Online J.D. Program (Sep 2024)
- Fall 20214 Syllabi - Institutional Policies (Aug 2024)
- Full-time J.D. Student Employment Policy (May 2024)
- Grading and Scholastic Honors Policy (Sep 2024) REVISED
- Graduation Requirements Policy (May 2024)
- Incomplete Grade Policy (May 2024)
- Independent Study Policy (Oct 2023)
- Interdisciplinary Programs Policy (Oct 2024) REVISED
- Master of Laws Program Policies (Jun 2024)
- Maximum J.D. Units Policy (May 2024)
- Online Student Identity Verification Policy (May 2024)
- Public Service Policy (Aug 2023)
- Registration Policies and Procedures (May 2024)
- SCALE® Program Policies (Aug 2024)
- Southwestern Summer Courses and January Intersession (Aug 2023)
- Spring 2024 Syllabi – Institutional Policies (Oct 2023)
- Spring 2025 Syllabi - Institutional Policies (Sep 2024)
- Summer Abroad Law Programs Policy (Jun 2024)
- Time Limits for Grading and Feedback in Distance Education Courses (May 2024)
- Career Services Policies
- Career Services Policies are posted on the Career Services page and within the Symplicity system.
- Reciprocity Policy (Jun 2024)
- Examinations
- Examination Administration Contingency Plan (May 2024)
- Examination Administration Policy (May 2024)
- Examination Review Policy (May 2024)
- Externship Program Policies
- Finance and Financial Aid Policies
- Accounts Receivable Policy (July 2023)
- Additional Financial Aid Information
- Enrollment Terms & Conditions Policy (Aug 2023)
- Federal Financial Aid Eligibility Policy (Aug 2023)
- Financial Aid Policy (July 2023)
- Financial Aid Satisfactory Academic Progress Policy (Oct 2023)
- Request for Reinstatement of Financial Aid Eligibility (May 2023)
- Return of Title IV Funds Policy (Sep 2024)
- Student's Right to Cancel and Tuition Refund Policy (Jun 2024)
- Student Tuition Recovery Fund (STRF) Policy (Aug 2023)
- Work-Study Programs Policy (Nov 2023)
- General Student Policies
- Bar Admission Information (Jul 2024)
- Course Cancellation Policy (Nov 2023)
- International Students Policy (May 2024)
- Student Concerns Policy (Jun 2024)
- Student Lived Name and Pronouns Form (Apr 2024)
- Student Lived Name and Pronouns Policy (Mar 2024)
- Student Records Policy — FERPA (Dec 2023)
- Student Worker Confidentiality, Data Access, and Security Agreement (Apr 2024)
- Transfer and Visiting Students Policy (May 2024)
- Honor Code
- Student Academic Work-Product Originality, Policy Statement on (Jun 2024)
- Student Conduct Policy and By-Laws of the Honor Code Committee (HCC) (Aug 2022)
- Student Honor Code (Jul 2024)
- Leigh H. Taylor Law Library
- Prospective and Entering Students
- Admission Policy (Jun 2024)
- Scholarships, Grants, and Fellowships (Jun 2024)
- Standards for Using Generative AI to Prepare Admissions Materials (Sep 2024) NEW
- Student Affairs Policies
- Credit Card Policy for Students (Dec 2023)
- Flyer Posting and Today@Southwestern Submission Policy for Student Organizations (Sep 2024) NEW
- Food Pantry Policy (July 2023)
- Food Sale Policy for Student Organizations ( Oct 2022)
- Honors Programs Policies (Aug 2024) REVISED
- Missing/Inadequate Documentation Report Form for Students (Jan 2023)
- Professional Clothes Closet Policy (July 2023)
- Social Media Policy for Student Organizations (Jul 2024)
- Student Bar Association and Student Organization Academic Eligibility Policy (Sep 2024) REVISED
- Student Professional Development Fund Application 2024-2025
- Student Professional Development Fund Guidelines 2024-2025