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  1. Authorized Software Policy (Mar 2025)

    This policy outlines the requirements for installing and using software on Southwestern‑owned devices, allowing only authorized apps and extensions to ensure security, protect institutional data, and maintain device reliability. It standardizes the …

  2. Backup and Restoration Policy (Mar 2025)

    This policy defines the requirements for backing up and restoring Southwestern’s servers, applications, network configurations, and related services to protect institutional data and support the school’s academic and operational mission. It applies to all …

  3. Change Management Policy (Mar 2025)

    This policy outlines how the Information Technology department reviews, documents, approves, and implements changes to Southwestern’s systems and technology services to ensure stable, secure, and reliable operations while minimizing disruptions. It …

  4. Class Recording Policy (June 2023)

    This policy explains that professors decide whether and how to record their classes, except when recording is required for ADA accommodations. Students may not record classes without permission, and any instructor‑chosen recordings must be shared with …

  5. Colleague ERP General Practices Policy (Mar 2025)

    This policy outlines the general practices required for the effective and secure operation of Southwestern’s Colleague ERP system. It emphasizes proper communication, cross‑training, accurate record creation, security awareness, and careful implementation …

  6. Cybersecurity Awareness Training Policy (Mar 2025)

    This policy requires regular cybersecurity awareness training for all individuals with access to Southwestern’s network infrastructure, systems, and platforms. Its purpose is to build a strong security culture by ensuring users understand cybersecurity …

  7. Data Classification and Handling Policy (Mar 2025)

    This policy defines how Southwestern classifies and handles data to protect its confidentiality, integrity, security, and availability. It establishes a framework for identifying data sensitivity levels and outlines proper handling practices. The policy …

  8. Data Governance Framework (Jul 2024)

    This framework establishes a structured approach for recognizing data, in all its forms, as a vital institutional asset that must be actively maintained to support Southwestern’s mission, uphold its core values, promote transparency, and drive continuous …

  9. Enrollment Reporting Policy (May 2025)

    This policy outlines Southwestern’s procedures to ensure accurate and timely reporting of student enrollment status changes to the National Student Loan Data System (NSLDS) in compliance with Title IV requirements. Southwestern reports enrollment data …

  10. Equipment Disposal Policy (Mar 2025)

    This policy sets standards for disposing of outdated, damaged, or unnecessary Southwestern-owned technology equipment and media in compliance with environmental and data protection requirements. Its purpose is to protect institutional and sensitive …