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  1. Equipment Disposal Policy (Mar 2025)

    This policy sets standards for disposing of outdated, damaged, or unnecessary Southwestern-owned technology equipment and media in compliance with environmental and data protection requirements. Its purpose is to protect institutional and sensitive …

  2. Identity and Access Management Policy (Mar 2025)

    This policy outlines how Southwestern manages user identities and system access to ensure that only authenticated and authorized individuals or systems can access institutional applications, data, and systems. It follows the principle of least privilege …

  3. Information Security Policy (Mar 2025)

    This policy establishes Southwestern’s comprehensive information security program, outlining the administrative, technical, and physical safeguards used to protect personal information belonging to students, faculty, staff, alumni, and donors. It ensures …

  4. Information Technology Department’s Records Retention Schedule (Mar 2025)

    This schedule describes the records, retention periods, and storage systems under Information Technology's responsibility. …

  5. Mobile Computing Device and Portable Storage Device Policy (Mar 2025)

    This policy outlines the required practices for using and handling mobile devices and portable storage media to protect Southwestern’s data and reduce the risk of data breaches or malware exposure. It establishes clear security guidelines for managing …

  6. Patch Management Policy (Mar 2025)

    This policy defines the required procedures for applying and managing software patches and updates to maintain the confidentiality, integrity, and availability of Southwestern’s systems and devices. It establishes a structured process for identifying, …

  7. Peer-to-Peer File Sharing Policy (May 2023)

    This policy outlines Southwestern’s obligations under the Higher Education Opportunity Act to prevent the illegal sharing of copyrighted materials through peer‑to‑peer networks. It prohibits all users—including students, admitted applicants, and …

  8. Privacy and Information Security Laws and Regulations Policy (Mar 2024)

    This policy affirms Southwestern’s commitment to complying with all applicable privacy and information security laws, regulations, and institutional standards while treating data as a critical institutional asset. It outlines how personal information …

  9. Software Development Life Cycle Policy (Mar 2025)

    This policy defines the structured Software Development Life Cycle (SDLC) standards that the IT department must follow to ensure secure, reliable, and high‑quality software development. It outlines best practices across all phases—from planning and …

  10. Survey Management Policy (Dec 2025)

    This policy establishes a standardized process for creating, distributing, and managing surveys to support data driven decision making and continuous improvement at Southwestern. It applies to all internal or third party surveys targeting students or …