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  1. Patch Management Policy (Mar 2025)

    This policy defines the required procedures for applying and managing software patches and updates to maintain the confidentiality, integrity, and availability of Southwestern’s systems and devices. It establishes a structured process for identifying, …

  2. Peer-to-Peer File Sharing Policy (May 2023)

    This policy outlines Southwestern’s obligations under the Higher Education Opportunity Act to prevent the illegal sharing of copyrighted materials through peer‑to‑peer networks. It prohibits all users—including students, admitted applicants, and …

  3. Privacy and Information Security Laws and Regulations Policy (Mar 2024)

    This policy affirms Southwestern’s commitment to complying with all applicable privacy and information security laws, regulations, and institutional standards while treating data as a critical institutional asset. It outlines how personal information …

  4. Software Development Life Cycle Policy (Mar 2025)

    This policy defines the structured Software Development Life Cycle (SDLC) standards that the IT department must follow to ensure secure, reliable, and high‑quality software development. It outlines best practices across all phases—from planning and …

  5. Survey Management Policy (Dec 2025)

    This policy establishes a standardized process for creating, distributing, and managing surveys to support data driven decision making and continuous improvement at Southwestern. It applies to all internal or third party surveys targeting students or …

  6. Technology Purchasing Policy (Mar 2025)

    This policy outlines the requirement that all technology purchases—including hardware, software, cloud services, printers, and technology consulting—must be coordinated and approved through the Information Technology department to ensure security, …

  7. Technology Support Policy (Mar 2025)

    This policy outlines the framework for delivering consistent, efficient, and reliable technology support services at Southwestern. It defines the guidelines and boundaries for the IT department’s service offerings, supported by an established support …

  8. Third-Party Vendor Management Policy (Mar 2025)

    This policy outlines the procedures for selecting and evaluating third‑party vendors to ensure they implement appropriate safeguards that protect Southwestern’s data and technology services. It establishes guidelines for reducing vendor‑related risks and …

  9. Travel Notification Policy (Mar 2025)

    This policy requires all employees, student employees, contractors, and third‑party vendors to notify the Information Technology department before traveling outside their established work location. Advance notice helps prevent security alerts triggered by …

  10. Website & Digital Accessibility Policy (Apr 2026)

    1 Website and Digital Accessibility Policy Administrative policy approved January 18, 2022. Revision history: Technical edits made in July 2023; technical edits made in May 2024; substantive edits made in April 2026. Related policies: Disability …