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  1. Colleague ERP General Practices Policy (Mar 2025)

    This policy outlines the general practices required for the effective and secure operation of Southwestern’s Colleague ERP system. It emphasizes proper communication, cross‑training, accurate record creation, security awareness, and careful implementation …

  2. Cybersecurity Awareness Training Policy (Mar 2025)

    This policy requires regular cybersecurity awareness training for all individuals with access to Southwestern’s network infrastructure, systems, and platforms. Its purpose is to build a strong security culture by ensuring users understand cybersecurity …

  3. Data Classification and Handling Policy (Mar 2025)

    This policy defines how Southwestern classifies and handles data to protect its confidentiality, integrity, security, and availability. It establishes a framework for identifying data sensitivity levels and outlines proper handling practices. The policy …

  4. Data Governance Framework (Jul 2024)

    This framework establishes a structured approach for recognizing data, in all its forms, as a vital institutional asset that must be actively maintained to support Southwestern’s mission, uphold its core values, promote transparency, and drive continuous …

  5. Enrollment Reporting Policy (May 2025)

    This policy outlines Southwestern’s procedures to ensure accurate and timely reporting of student enrollment status changes to the National Student Loan Data System (NSLDS) in compliance with Title IV requirements. Southwestern reports enrollment data …

  6. Equipment Disposal Policy (Mar 2025)

    This policy sets standards for disposing of outdated, damaged, or unnecessary Southwestern-owned technology equipment and media in compliance with environmental and data protection requirements. Its purpose is to protect institutional and sensitive …

  7. Identity and Access Management Policy (Mar 2025)

    This policy outlines how Southwestern manages user identities and system access to ensure that only authenticated and authorized individuals or systems can access institutional applications, data, and systems. It follows the principle of least privilege …

  8. Information Security Policy (Mar 2025)

    This policy establishes Southwestern’s comprehensive information security program, outlining the administrative, technical, and physical safeguards used to protect personal information belonging to students, faculty, staff, alumni, and donors. It ensures …

  9. Information Technology Department’s Records Retention Schedule (Mar 2025)

    This schedule describes the records, retention periods, and storage systems under Information Technology's responsibility. …

  10. Mobile Computing Device and Portable Storage Device Policy (Mar 2025)

    This policy outlines the required practices for using and handling mobile devices and portable storage media to protect Southwestern’s data and reduce the risk of data breaches or malware exposure. It establishes clear security guidelines for managing …