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  1. Information Technology Department’s Records Retention Schedule (May 2026)

    This schedule describes the records, retention periods, and storage systems under Information Technology's responsibility. …

  2. Mobile Computing Device and Portable Storage Device Policy (May 2026)

    This policy outlines the required practices for using and handling mobile devices and portable storage media to protect Southwestern’s data and reduce the risk of data breaches or malware exposure. It establishes clear security guidelines for managing …

  3. Patch Management Policy (May 2026)

    This policy defines the required procedures for applying and managing software patches and updates to maintain the confidentiality, integrity, and availability of Southwestern’s systems and devices. It establishes a structured process for identifying, …

  4. Software Development Life Cycle Policy (Mar 2025)

    This policy defines the structured Software Development Life Cycle (SDLC) standards that the IT department must follow to ensure secure, reliable, and high‑quality software development. It outlines best practices across all phases—from planning and …

  5. Technology Purchasing Policy (May 2026)

    This policy outlines the requirement that all technology purchases—including hardware, software, cloud services, printers, and technology consulting—must be coordinated and approved through the Information Technology department to ensure security, …

  6. Technology Support Policy (May 2026)

    This policy outlines the framework for delivering consistent, efficient, and reliable technology support services at Southwestern. It defines the guidelines and boundaries for the IT department’s service offerings, supported by an established support …

  7. Third-Party Vendor Management Policy (May 2026)

    This policy outlines the procedures for selecting and evaluating third‑party vendors to ensure they implement appropriate safeguards that protect Southwestern’s data and technology services. It establishes guidelines for reducing vendor‑related risks and …

  8. Travel Notification Policy (May 2026)

    This policy requires all employees, student employees, contractors, and third‑party vendors to notify the Information Technology department before traveling outside their established work location. Advance notice helps prevent security alerts triggered by …

  9. Faculty Manual Introduction

    This introduction explains that the Faculty Manual compiles Southwestern’s policies and procedures for faculty, organized into sections covering faculty responsibilities (teaching, service, scholarship), formal governance policies, and links to …

  10. Faculty Manual Section 1: General Information (Sep 2025)

    This section summarizes Southwestern’s expectations, policies, and support related to faculty teaching, scholarship, and service, including course administration requirements, grading and assessment practices, student engagement, faculty resources, …